Children for Christ
The General Data Protection Regulation 2016/679 (GDPR) requires all organisations who obtain, record or hold information or personal data to ensure that the data is processed lawfully, fairly and transparently and that it is only collected for specified explicit and legitimate purposes. The Regulation also requires that personal data must be accurate, kept up to date and processed in a manner that ensures its security.
This Privacy Notice describes how Children for Christ comply with their legal and financial requirements of GDPR, HMRC and the Charities Regulator.
For the purposes of the General Data Protection Regulation (GDPR) Children for Christ is the data controller. This means Children for Christ decides how an individual’s personal data, known as the data subject, is processed and for what purposes.
2. Your Personal Data – What Is It?
Personal data relates to a living individual who can be identified from that data. The data held may include the individuals title, name, address, telephone number, mobile phone number, e mail address and in some cases bank details where we hold data regarding the date and amount of any financial gift received. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession.
The processing of personal data is governed by the GDPR.
3. How Do We Process Your Personal Data?
Children for Christ complies with their obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical and organisational measures are in place to protect personal data.
We use your personal data in order to communicate with you about the work of Children for Christ, to manage trustees and volunteers, to maintain accounts and records and to inform you of news, events and activities.
4. What Is The Legal Basis For Processing Your Personal Data?
Explicit consent of the data subject so that we can keep you informed about news, events and activities.
Processing is necessary for carrying out legal obligations in relation to Gift Aid, the GDPR, HMRC and the Charities Regulator.
5. Sharing Your Personal Data
Your personal data will be treated as strictly confidential and will be shared with other members of Children for Christ in order to carry out a service to you or other Children for Christ members or for purposes connected with Children for Christ.
We shall not share your personal data with any third party.
6. How Long Do We Keep Your Personal Data?
We keep data only for so long as is necessary. Specifically, we retain your data while it is still current, Gift Aid declarations and associated paperwork shall be retained for up to 6 years after the tax year to which they relate.
7. Your Rights And Your Personal Data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of your personal data which Children for Christ holds about you;
- The right to request that Children for Christ corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for Children for Christ to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data (where applicable);
- The right to lodge a complaint with the Information Commissioner’s Office.
8. Further Processing
If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints please contact our Data Protection Contact, Gemma Sutherland using our main email address: firstname.lastname@example.org
You can contact the Information Commissioner’s Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
Last updated: 4th June 2018